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Have the Life Scouts either call me with, or mail to my home, their proposed Eagle Scout LEADERSHIP Service Project for approval using the Eagle Scout LEADERSHIP Service Project Workbook (BSA No. 18-927).  If the Eagle Scout LEADERSHIP Service Project Workbook is done on a computer using a Word Processing program, or by filling out the online forms found on the Internet, it must strictly adhere to the format outlined in the approved and current  BSA No.18-927 booklet or it will not be accepted. 

 The Scout is to make sure they write in their log books when they mailed it off to me. ALWAYS keep a copy for themselves in case the US Postal Service (USPS) loses it.

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After (7-10) days, the Life Scouts should call me if I have not contacted them first, that I have received it. Make sure they write in their log books when they called & spoke with me acknowledging receipt of their Eagle Scout LEADERSHIP Service Project workbook package.

• If I need any clarification regarding a proposed Eagle Scout LEADERSHIP Service Project submission that is mailed to me, I will contact the Life Scout directly for his explanations & interpretations. The conference between the Life Scout & myself should also be written down in their log books. This conference DOES NOT have to take place in person. The Life Scout should be able to articulate his clarifications to me through a phone call, or by any written means.  If a conference is scheduled to take place in person, the Life Scout can have anyone present he wishes. It is recommended that he be in a full Scouting uniform (as approved by his unit) unless otherwise specified & agreed to not wear a uniform. The Life Scout should always be prepared to answer all the questions listed below in the following paragraph sections.

• I will then send the proposed Eagle Scout LEADERSHIP Service Project workbook paperwork back to the Life Scout with either my approval to start the project, or a letter stating what suggestions I have made to the Life Scout in order to make his Eagle Scout LEADERSHIP Service Project stand on its own merit.

• Does the candidate demonstrate leadership clearly, concisely, & effectively to others in his Project Plan?

• Does the Project Plan contain enough detailed information & show evidence of proper research being done by the Life Scout regarding his Project concept?

• How does the Project benefit others outside of Scouting, & has it ever been done before?

• Who has the Life Scout consulted with concerning his Project Plan?  Use professional experts whenever possible.

• Does the Project Plan reflect how the Life Scout has s t r e t c h e d himself & gone the “extra mile” in his efforts of planning & preparing?

• Who outside of the Scouting community helped carry out the Project?

• How many hours have already been expended by the Life Scout to date?  How many man-hours are planned for in the Project total?  Does the Scout have a logbook or notebook handy for recording his time?

• Does the Project Plan contain a Chronological Timeline, or a detailed Plan of Action & Milestones (POA&M) from Start to Finish, with estimated dates and completion (man-hour) time estimates?

• Are there any safety considerations involved? (i.e., when using any chemicals, paints, varnishes, or cleaning products, a Material Safety Data Sheet (MSDS) is required for each of these products being used in the Project)

• Does the Project Plan include any pictures, posters, flyers, diagrams, sketches or drawings (to correct dimensional scales)?  These are essential elements needed for the Project as required by BSA No. 18-927

• How is the Project being funded & how much will the total Project cost to complete? (i.e., fundraisers, send out donation letters (MAKE SURE TO FOLLOW UP), make phone calls to local businesses for donations, etc…)

• Has the Life Scout planned for any unforeseen circumstances that may arise with his Project Plan?  Has he at least thought of a contingency, or backup plan with alternative solutions?  Have them handy at ALL times.

• How close to the individual Life Scouts 18th birthday is it?

• Fully understand the merit & lofty responsibilities of the coveted Eagle Scout Award, & what it takes to achieve their goal.

• Plan for their Eagle Scout LEADERSHIP Service Project well in advance of their impending 18th birthday.  Prior Planning Prevents Poor Performance on everyone's part, not just your own. 

• DON'T wait till it’s too late to start or finish.  Don't expect your unprepared-ness to constitute anyone else’s priorities.  Allow a minimum of at least 6 months to plan for and execute the Project Plan properly.

• Show the ability to complete the entire Eagle Scout LEADERSHIP Service Project as it was planned & approved.  Fully document in detail, any changes from the originally approved plan.

• Show Leadership not only within the Boy Scouting program, but also within their communities with their peers, businesses, family & Adults alike.

• Plan & coordinate on their own accord without any parental, or other outside assistance, the entire Project Plan from concept to completion.

• Provide services & benefits to their communities, religious organizations, educational institutions, and other agencies outside of Scouting.

• Reflect good values & represent Scouting in a positive manner at all times.

• Exhibit how he intends to continue Scouting values on into the rest of his Life.  How does he plan on giving back to Scouting after reaching the summit of Eagle Mountain?

• Provide evidence that they demonstrate the Scouting Programs Core Values (Scout Oath, Scout Law, Outdoor Code, Scout Slogan and Scout Motto) in their daily life & when dealing with others.